APWU 1477

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Ruben CAMPOS. President Of Texas APWU

10:29 AM (28 minutes ago) to Ruben.montez7955@outlook.com, Aklex, APWU, Camille, Tamilia, me

PLEASE SHARE THIS WITH THE FIELD

Union Family,

I have been asked a few questions in regards to those who have retired, are owed an incentive payments, and need a copy of a W-2, on how to update their addresses or request a new W-2. This especially applies to retirees who had wages and were paid an incentive in 2025. Those who retired under the incentive MOU will also receive an incentive payment in 2026 and be owed a W-2 for tax year 2026. That will be sent out in January of 2027. The Postal Service provided me the following response:

To update an address with USPS

The employee can contact HRSSC at 877-477-3272, to update their mailing address. If he/she can answer the security validation questions correctly, they will be able to update their mailing address with the phone agent. If he/she is unable to answer the security questions, they will need to mail a completed PS Form 1216 (can be googled) or a written letter providing the new address, EIN or SSN, emergency contact information, phone number, signature and date to:

Fax: 202-268-0357
USPS HRSSC
COA PROCESSING
PO BOX 970400
GREENSBORO NC 27497-0400

To Request a W2 reprint from HRSSC:

The individual can contact HRSSC at 877-477-3272. He/she will first need to follow the previous instructions for updating their mailing address, and once complete, they can request a w2 reprint be mailed to them. However, if he/she was unable to answer the security questions, a written request can be submitted with the following information:

o The tax years being requested

o Former employee's name

o Last four of the Social Security Number/EIN

o Name and location of employing Federal agency

o Copy of their Driver's License or a valid State issued ID

o New Mailing Address including ZIP+4

o Phone Number

o Signature

Submit the written request to:

Fax: 651-994-3543

USPS HRSSC
Attn: W-2
PO Box 970400
Greensboro NC 27497-0400

Note: Mailing is the HRSSC preferred method for receiving W2 requests because faxes tend to be received as a lower quality copy than the original. Documents that are illegible will cause the request to be returned unprocessed.

The W-2 Reprint(s) will be processed within 5-10 business days. The employee should allow 7-10 business days for mailing to receive the W-2. All requests will be returned by mail.

Special note: If the individual was on Leave Without Pay (OWCP, Military, Union, or Regular LWOP) for all 26 pay periods of the year and received no salary from the USPS, a W-2 will not be generated by the USPS. The employee will need to contact the appropriate agency (Military, Union, or Department of Labor) to request a W-2 or other documentation, if any, required to file their taxes.

Thank-you,

Charlie Cash

Industrial Relations Director

American Postal Workers Union, AFL-CIO

202-842-4273

Form 1216 below

DOWNLOAD Form 1216.pdf

Grievance Procedure

Learn about what a grievance is, and the process involved in resolving one.

Article 15 of the Collective Bargaining Agreement governs the grievance procedure between the APWU and the U.S. Postal Service.

A grievance is defined in Article 15 as a:

"dispute, difference, disagreement or complaint between the parties related to wages, hours, and conditions of employment."

This is a very broad definition and you should never let a postal supervisor or manager tell you that you do not have grounds for a grievance. If you have questions about whether or not you have a grievable issue, you should request "union time" from your immediate supervisor so they can arrange for you to meet with a union steward.

Steps in the Grievance Procedure

The grievance procedure consists of four steps:

- Step 1 is where an individual meets and discusses the issue with their supervisor. If the issue is not resolved, it moves to the next step.

- Step 2 is where a union official meets with a Postal Service official if a resolution was not reached during Step-1.

- Step 3 is where an APWU National representative meets with an Area USPS official if a resolution was not reached at Step-2.

- Step 4 is when the APWU and the USPS enter into a binding arbitration in front of a neutral arbitrator, selected jointly by the parties, to hear the grievance.

In order for a grievance to be considered "timely" it must be first discussed ("filed") at Step-1 within 14-days of when the employee or the union first learned, or may reasonably have been expected to learn, of the issue.

a. Put in a request in writing to your supervisor to see a union steward. Sign , date it and keep a copy for your steward.

b. Go ahead and write a statement of the grievance as soon as possible. Sign and date as well.